Denovo Realty | Where to Start: GTD for Real Estate Agents Your action plan for getting organized, staying focused, and moving deals forward.
Step 1: Capture Your Open Loops (Brain Dump) Everything on your mind—tasks, ideas, leads, follow-ups, personal to-dos. What’s on your plate right now?
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Step 2: Clarify the Next Action What’s the very next step for each task? If it’s not actionable, archive or file it. Task / Thought Next Action Do / Delegate / Defer / Delete
Step 3: Organize by Category Sort your actions into useful contexts:
@Calls
@Emails
@Buyers
@Listings
@Marketing
@Personal
Action: Transfer your tasks into your task manager (To Do app – Google tasks, Todist Notion, paper planner, etc.) grouped by these categories.
Step 4: Daily Focus — Set Your Top 3 Priorities Each morning (or night before), decide what will move your business forward the most. Today’s Date: ___________
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Step 5: Time Block Your Day #
Assign your focus areas to specific times on your calendar. Time Block Task or Focus Area 9:00–11:00 AM
11:00–11:30 AM
11:30 AM–12:30 PM
2:00–3:00 PM
3:00–4:00 PM
4:00–4:30 PM
Step 6: Email Cleanup & Organization
Set up GTD folders in Missive or Gmail:
* @Action
* @Waiting
* @Reference
* @Someday
Choose email check times (recommended: 11 AM and 4 PM)
Archive or label emails after processing
Draft 1–2 common response templates (listing feedback, showing follow-up)
Step 7: Weekly Review Checklist (Do Every Friday)
* Review completed tasks and wins
* Capture new tasks or ideas
* Check in on WIGs (Wildly Important Goals)
* Reorganize any messy lists or inboxes
* Reset calendar and time blocks for next week
Pro Tip: Use ChatGPT as your daily assistant:
* Voice record brain dump, drop ideas or to do
* “Organize these tasks into categories”
* “What should I prioritize today?”
* “Draft a client response for this situation”
* “Summarize this email thread into action steps”
